About the Contract & FAQ

Information on using the Integrated Smart Classroom Contract, eligibility, and purchasing process

Overview

Welcome to the OTN Contract Purchasing Portal. This portal provides eligible organizations with access to audiovisual equipment, smart classroom technology, and related services available through the Integrated Smart Classroom Contract.

This is a competitively awarded cooperative purchasing contract led by the University of Washington through the RFxPremier program. It allows eligible entities to procure equipment and services without issuing a separate RFP.

Own The Night (OTN) is an awarded vendor under this contract, providing:

  • AV equipment and hardware
  • Smart classroom and conferencing technology

All products offered through this portal are sourced through authorized manufacturers and distributors and reflect contract-based pricing.

Eligible Purchasing Entities

This contract is available to approved organizations including:

  • State and local government agencies
  • Universities and higher education institutions
  • K–12 school districts
  • Healthcare and transportation agencies
  • Tribal organizations
  • Eligible nonprofit organizations

If you are unsure whether your organization qualifies, please contact our team.

Products & Services Available

The portal includes equipment and solutions commonly used in classroom and meeting environments, including:

  • Professional displays and projection systems
  • Interactive boards and collaboration technology
  • Video conferencing systems and cameras
  • Audio systems, microphones, and DSP solutions
  • Mounting hardware, carts, and accessories
  • Cabling and supporting infrastructure

How the Contract Works

This contract is a cooperative purchasing vehicle that allows eligible organizations to purchase directly from OTN.

The typical process is:

  1. Execute a Participating Addendum (if required by your organization)
  2. Request a quote or define project scope
  3. Issue a Purchase Order (PO)
  4. OTN fulfills the order and/or completes the project

Our team can assist with each step of this process.

Ordering & Payment

Orders may be submitted using:

  • Purchase Order (PO)
  • Credit Card (where applicable)

All orders are reviewed and processed by the OTN team prior to fulfillment. Shipping timelines and delivery schedules vary based on product availability and project scope.

Frequently Asked Questions

Do I need an account to place an order?

Yes. Customers must request a purchasing account using an approved organizational email address. Accounts are reviewed prior to enabling purchasing access.

What is a Participating Addendum?

A Participating Addendum is an agreement between your organization and OTN that allows you to purchase under this contract. Many agencies may already have one in place. If not, our team can assist with the process.

Do I need to run a separate bid or RFP?

In most cases, no. This contract satisfies competitive procurement requirements, allowing eligible entities to purchase without issuing a separate solicitation. Please confirm with your internal procurement policies.

Can I request a quote?

Yes. Customers can request quotes based on project requirements, equipment needs, or system design. This is recommended for larger or multi-room deployments.

What if I need equipment not listed in the catalog?

Additional products may be available through our manufacturer and distributor partners. Please contact us or submit a quote request.

How is pricing structured?

Pricing is established through a competitive solicitation process and represents not-to-exceed contract pricing. Final pricing may vary based on project scope and configuration.

How long does fulfillment take?

Fulfillment timelines vary depending on product availability and manufacturer lead times. Estimated timelines will be confirmed after order review.